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PRIVACY POLICY

Privacy Policy

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Ant Talent Ltd. 

Registered in England and Wales. 

Registered address: 1 Waterside Station Road, Harpenden, AL5 4US, UK 

Company registration number: 15068408

 

References to “we”, “us” or “our” means Ant Talent Ltd.

References to “you” or “your” means the person accessing and using this website - www.anttalent.com

References to the “services” we offer, means the recruitment services and any other services we make available to you. 

 

1. Introduction

 

This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website and engage with our recruitment services in the UK, EU, and the US. This personal information will also be referred to as ‘personal data’. 

 

This Privacy Policy will apply to personal data we collect from you when you visit the Ant Talent website, make an initial job application on this website or through any other channels or if you register as a job seeker with Ant Talent on the company website or via email sent to the company and its staff. 

 

We are committed to protecting your privacy and ensuring the security of your personal information. By using our website and services, you consent to the practices described in this Privacy Policy. 

 

If you do not wish us to process your personal data in accordance with this policy, please do not provide it to us. Please, contact us using the details below if you have any questions about this privacy notice or personal data we already hold about you, or may have received from a third party (such as online job boards): 

 

By email to: info@anttalent.com

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2. Personal Information We Collect

 

When you use our website or engage with our recruitment services, we may collect personal information that you provide voluntarily (such as, through a CV, during telephone conversations, interviews or through online job applications on this website or on third party websites where we may advertise, on social media and other channels).

 

This information may include your name, date of birth, contact details (such as email address, phone number, postal address), education, employment history, qualifications, skills, and any other relevant data related to the recruitment process. Such as visa, passport and other right to work or identity information; information contained in references and pre-employment checks from third parties; former employers, referees. Where applicable (such as with contracts) this may include - bank details, national insurance and tax (payroll) information. 

 

3. Use of Personal Information

 

We will only use your personal information for the purposes stated below, for which we collect it. We ensure that the data you supply to us is processed fairly and lawfully. We will only use your personal data when the law allows us to. 

 

a. Recruitment services: We use the personal information you provide to process and evaluate your application for potential job opportunities or when assisting you with finding candidates for any vacancies you have. As a candidate, your data will be shared with potential employers only with your explicit consent and for the purpose of recruitment. If you are an employer / client of ours, we will provide you with information about candidates that may be suitable for any vacancies you have. This is in our legitimate interests to enable us to develop our business operations and our services. 

 

b. Communication: We may use your contact details to communicate with you regarding job opportunities, updates, and other relevant information related to our recruitment services. This is in our legitimate interests to enable us to provide the services to you. 

 

c. Marketing: We may use your contact details to send you marketing information in conjunction with any preferences you express. We do this based on your consent and/or based on our legitimate interest in promoting our products and services. 

 

d. Contract and interim services: If you engage in contract or interim recruitment services, we may use your personal information to facilitate the recruitment process, manage contracts, and ensure compliance with legal and regulatory obligations.

 

e. Legal obligations: In some cases, we may be required by law to process and retain certain personal information for compliance with legal obligations and requirements. This is to enable us to fulfill the terms of our contract with you or in preparation of us entering into a contract with you. 

 

f. Complaints, feedback and queries: We may use your personal information to manage complaints, feedback and any queries. This is in our legitimate interests to enable us to improve and develop our business operations and the services we provide. 

 

Please, note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law. 

 

4. Data Retention and Processing

 

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as permitted by applicable data protection laws or regulations which apply to us, whichever is the longer period. For candidates, we will retain your information for future job opportunities unless you request its deletion.

 

We and our staff operating outside of the UK, will process and store your personal information both within and outside the UK and the European Economic Area (EEA), including to the United States of America, for the purposes outlined in this Privacy Policy. By submitting your personal data, you agree to this processing and storage. 

 

When transferring and processing your personal data we take appropriate steps to ensure that such data will be adequately protected. This approach is consistent with applicable data protection law. 

 

5. Who Do We Share Personal Data With?

 

We shall not share your personal data without your consent or unless we are entitled to do so by law. 

 

We may share your personal information with: 

  • Individuals, including our staff, third parties, clients, candidates, as necessary for the provision of our recruitment services. 

  • Regulatory authorities who may request information based on legal obligation which applies to us.

  • Parties who process data on our behalf may include: outsourced payroll providers; IT support; storage service providers (including cloud); background screening providers; legal and professional advisers; insurers; emergency services and health professionals and others. 

 

6. Notification of Breaches

 

Once we receive your personal data we use strict procedures to try to prevent unauthorised access. We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction. However, no method of data transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security. In the unlikely event that personal data is taken or exposed from our records without our consent, we will provide reports surrounding that exposure within 72 hours of being notified of such an event and take any action necessary to restore security of your personal data. 

 

7. Your Rights

 

We take the protection of your personal data very seriously. It is important that you know your rights within this context, which include the rights to:

a. Access, rectification, erasure and restricting of processing: You have the right to receive a copy of your personal information, update, correct, erase or restrict processing of your personal information in our records. If you wish to exercise any of these rights, please contact us using the information provided at the top of this Privacy Policy. 

 

b. Data portability: You have the right to receive a copy of your personal information in a structured, machine-readable format.

 

c. Withdrawal of consent: If you have provided consent for the processing of your personal information, you have the right to withdraw your consent at any time. Please note that withdrawing consent may impact our ability to provide certain services.

 

d. Not to be subject to a decision based solely on automated processing. We do not make decisions based solely on automated processing. 

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7. Cookies

 

The website uses cookies to distinguish you from other users of the website. This helps us to provide you with a good experience when you browse the website and also allows us to improve the website. 

 

8. Changes to this Privacy Policy

 

This Privacy Policy was last updated in August 2023. Any changes we make to this Privacy Policy in the future will be posted on this page and where appropriate, we will give you reasonable notice of any changes.

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